SPR Web-Based Data Collection Application

Frequently Asked Questions (FAQ)

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• What is the URL or web address for the data collection application?
• What is the reporting deadline for the SPR? (See new answer)
• What's my password?
• Once I am at the site, how do I navigate?
• Am I correct in assuming that if there is no data needed for a particular report I can just lock it as blank to insure that I have looked at the form and confirm we have nothing that fits that category?
• How should I lock schools with no data?
• How do I unlock a report so I can change it?
• Did I submit my data to the DPI?
• How do I print a report?
• If a district (or charter school) detects errors in the data reported on the review web site, what is the process for correcting the errors?
• Not all of the data that districts must report back to parents and guardians was reported to DPI through the SPR application in June. Where does the rest of the data and information come from?
• The district's revenue and cost numbers do not look correct. Where did these numbers come from?

What is the URL or web address for the data collection application?

URL or web address for the SPR data collection application is: https://www2.dpi.state.wi.us/spr_dc/

You must have the appropriate password(s) to access the web site for your school or district.

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What is the reporting deadline for the SPR?

Data Due June 30

• Habitual Truants
• Extra-/Co-Curricular Activities
• School-Sponsored Community Activities
• Post-Graduation Intentions

Nota Bene: Districts may file before deadlines

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What's my password?

Passwords were mailed to the School Performance Report Contact in your district. If you did not receive a password, check with your School Performance Report coordinator or contact the School Performance Report Help Desk at dpispr@dpi.wi.gov. Be sure to include your phone number.

If you need your individual schools' passwords:

1. Log on to the SPR software using your district password.
2. At the Welcome Screen, click on the yellow District Administration button.
3. On the District Administration Functions screen, click on the "All" choice the end of the List Schools line.
4. Scroll down to the gray area of the screen where all of your schools are listed.
5. Click on a school name and that school's password will be displayed.

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Once I am at the site, how do I navigate?

There is a help feature within the web application.

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Am I correct in assuming that if there is no data needed for a particular report I can just lock it as blank to insure that I have looked at the form and confirm we have nothing that fits that category?

Yes, if you have no data to report for particular files for particular schools, take care of the schools with data to report first. Then go to the district administration screen and click on the appropriate link in the row to "lock all schools with no data." This saves time over locking individual empty forms.

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How should I lock schools with no data?

1. Log on to the SPR software using your district password.
2. At the "Welcome" Screen, click on the yellow "District Administration Screen" button.
3. When the District Administration Functions screen is displayed, click on the "All" choice at the end of the "List Schools" line.
4. The refreshed District Administration Functions screen will now show all your schools and the status of your individual reports.
5. Find the report you wish to lock that has school(s) with no data.
6. Click on the hyperlink in the row titled "To lock all schools WITH NO DATA."

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How do I unlock a report so I can change it??

1. Log on to the SPR software using the district password.
2. At the Welcome Screen, click on the yellow District Administration button.
3. When the District Administration Functions screen is displayed, clock on the "All" choice at the end of the List Schools line.
4. The refreshed District Administration Functions screen will now show all your schools and the status of each of your reports.
5. Find the report and school you wish to unlock.
6. Click the word "Unlock".
7. When the screen is refreshed, you should see that the "Locked" message has disappeared. You can now go back to the Welcome Screen and into the report itself for that school and make your corrections.

NOTE: If the report you want to change has been locked and submitted to the DPI, call the SPR help line and request that report be unlocked. After the DPI lock has been removed, follow the instructions above to unlock it at the school level.

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Did I submit my data to the DPI?

For those of you who want to check to see if your SPR data has been submitted to the DPI, here's how you do it:

1. Log on to the SPR software using the district password.
2. At the Welcome Screen, click on the yellow District Administration button.
3. When the District Administration Functions screen is displayed, click on the "All" choice at the end of the List Schools line.
4. The refreshed District Administration Functions screen will now show all your schools and the status of each of your reports.
5. If you have locked and submitted your reports to the DPI, you will see "Submitted" and the date displayed in red below each report type, next to each school.
6. If you see "NA" instead, it means that particular report is not applicable to that school.
7. Your data is unavailable to the DPI until you go to the District Administration screen and click on the blue "Lock and Submit to DPI" links.

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How do I print a report?

To print Habitual Truants (HTR) for all schools:

1. Log on to the SPR software using the district password.
2. At the Welcome Screen, click on the yellow District Administration button.
3. When the District Administration Functions screen is displayed, click on the "All" choice at the end of the List Schools line.
4. When the District Administration Functions screen is displayed, click on the blue link, "HTR". From the menu bar at the top of your screen, press the printer icon or select "File, Print".

To print any other report or to print only one school at a time:

1. Log on to the SPR software using the district password.
2. At the Welcome Screen, choose the report you want to print from the drop-down list box.
3. Tab to "indicate the method for entering data" and select "On-line (via Web)".
4. Click the name of the school whose data you wish to print.
5. From the menu bar at the top of your screen, press the printer icon or select "File, Print".

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If a district (or charter school) detects errors in the data reported on the review web site, what is the process for correcting the errors?

You must contact the DPI SPR Help Desk and ask him or her to unlock the particular district files that have errors. After you have made the corrections, you must relock the files and resubmit them to DPI.

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Not all of the data that districts must report back to parents and guardians was reported to DPI through the SPR application. Where does the rest of the data and information come from?

The other data is drawn from several sources. The advanced placement (AP) test and ACT data are provided to DPI under contract with The College Board and ACT, the respective vendors. The advanced coursework and high school graduation requirement information is provided by each district through the PI-1215 Course Offerings Report. The district cost and revenue data are provided by each district through the Annual Report submitted to the DPI school financial services team. Pupil staff ratios are derived from data submitted by the districts through the PI-1202 Fall Staff Report. Attendance, retentions, graduates and drop-outs are reported through the Individual Student Enrollment System.

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The district's revenue and cost numbers do not look correct. Where did these numbers come from?

These are figures that your district submitted to the DPI school financial services (SFS) team in the district's annual report. However, school finance data is subject to revision. The data presented on the SPR site is "point-in-time," as of a certain date. Please check the SFS web site for the most up-to-date information.

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For questions about this information, contact dpispr@dpi.wi.gov (608) 267-9619

Last updated on 2/28/2008 8:23:18 AM