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ESEA Data Collection
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Individual Student Enrollment System (ISES)Third Friday of September, October 1 Supplement and Discipline Web ApplicationsThe ISES includes student demographic and outcome data needed to meet the ESEA report card requirements at the state, district, and school levels. Data about suspensions, expulsions, and other removals will be gathered beginning with the collection of 2006-07 discipline data in fall 2007. The Individual Student Enrollment System (ISES) requires that schools and/or districts submit data on students enrolled during the previous school year and students enrolled on the current year count date. Districts and schools have two options for providing ISES data: file upload or on-line data entry. A minimum amount of data is required for successful file upload. Much of the additional data marked as optional for file upload will be required prior to locking data. These additional data can be submitted by file upload, on-line data entry, or some combination of the two. Certain data when left blank will be generated by ISES based on other ISES or WSLS data. For the 2008-09 October 1 Child Count, a supplemental upload or certification will be required for all districts.
The ISES Year End / Count Date Application (2007-08 year end and 2008-09 Third Friday of September count date records) is will reopen 11/3/08 (afternoon) for the three week Review and Revision period. The ISES October 1 Supplement will remain open during the ISES YE/CD Review and Revision period for correction of October 1 count date records. The ISES Discipline is open, but 2007-08 discipline records are PAST DUE. Following the ISES Year End and Count Date Statewide Validation several new district level warnings have been implemented. These warnings, cross reference numbers 192 to 198, are intended to reduce the use of email to targeted districts regarding questionable data. For recommendations on using the Progress and Summary reports to review these warnings refer to November 3rd ISES Update. The submission of Year End records is suggested prior to count date records. Several validation rules rely on the existence of count date records and should be reviewed only after entry of count date records is complete. The specific YE validation rules by cross reference number include 80 - 85 for promotion indicator (Grade Advancement) and 91 to 95 for School and grade enrollment. NOTE: You must be individually authorized to use the ISES. Having a Wisconsin User ID is necessary but does not in itself provide access to the ISES Web application. For security and privacy reasons, access must be specifically authorized by your District Administrator (Superintendent) on behalf of your school board or by the Superintendent's appointed WSLS/ISES Administrator. For further information about gaining access, see the Delegated Authority Web Application. Using the Individual Student Enrollment System (ISES) IMPORTANT: ISES records must have matching records in the Wisconsin Student Number Locator System (WSLS). Failure to keep WSLS complete and current will cause ISES file upload failure. IIt will not be possible to submit ISES data online without matching WSLS records.
Local WSLS/ISES Contacts Related Web Applications: Delegated Authority ISES AVAILABILITY AND SUPPORT: Phone and email support of ISES will be available between 8:00 am and 4:30 pm M-F. You can continue to use the ISES at other times of day including weekends (24 X 7), but if you have difficulty or if there is a system outage, then you might want to try again between 8:00 am and 4:30 pm. M-F. Occasionally, there may be short outages (less than 15 minutes) over the noon hour to address emergency situations. We will try to keep noon hour outages to a minimum. WAIT TIME FOR PROCESSING: Note that ISES File Upload/Create/Validate are batch processes. While ISES processes may be running efficiently, process completion may occasionally be delayed during peak periods due to long queues. Upload and validation processes can be cancelled while in the queue, but once processing begins they cannot be cancelled. Districts can help reduce the queue by clicking on the 'Validate' icon ONLY after making a significant number of modifications or additions to ISES data on-line. It is unnecessary to click on 'Validate' immediately after the Upload/Create process because full validation will occur automatically. PHONE SUPPORT: We make every effort to return all helpdesk phone calls within 24 hours. During peak periods demand for support will exceed our supply of staff with the background and training to provide that support. Districts can help us provide more efficient phone support by reviewing ISES documentation (e.g. checklists, tutorials, or user manual) prior to calling. HELPDESK CONTACT INFORMATION: If you have questions or comments, contact the WSLS/ISES Help Desk by phone at 1-800-507-5744. You may also send email to dpistats@dpi.wi.gov. For security and privacy reasons, please do not email XML or CSV files to our helpdesk. However, if you want someone to check your file, then please provide the filename. Last updated on 11/3/2008 7:19:30 AM |
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State Superintendent of Public Instruction Elizabeth Burmaster
Department of Public Instruction, 125 S. Webster Street, P.O. Box 7841, Madison, WI 53707-7841 (800) 441-4563  Contact Us About Us Copyright Privacy Non Discrimination Accessibility DPI Home
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